DEEPING ST JAMES PARISH COUNCIL

Minutes of the meeting of the Parish Council held at The Institute on Thursday, 26 August 2004 at 7.30pm. Councillor Warrick, Chairman, presided over Councillors Abel, Blessett, Chambers, Clare, Dilks, Fisk, Shinkins, and the clerk. Two members of the press were present. There were no members of the public present.

138/04 APOLOGIES FOR ABSENCE

Apologies for absence were received and the reasons accepted from Cllr Blades for personal reasons, Cllr Auger, Cllr Redgrave, Cllr Stevens and Cllr Thomas due to holidays,

139/04 DECLARATIONS OF INTEREST- None

140/04 MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 29 July 2004 having previously been circulated, were amended to include Cllr Fisk’s apology for absence which had been omitted in error and then approved as a true and correct record and signed by the Chairman.

141/04 REPORT OF MATTERS ARISING OUT OF THE MINUTES OF THE PREVIOUS MEETING

Cllr Shinkins reported that following problems with the skate park and the subsequent decision to put in further banking of soil, there had been delays due to extreme weather conditions. She reported that seating was due to be in place shortly and asked for confirmation for the wording of the polite notice.

Cllr Dilks reported that he had met with Kevin Brumfield from LCC Highways regarding the entrance outside the park and possible dangers. It was proposed, seconded and unanimously agreed the Clerk should contact him to investigate implementation of his suggestion to move the barrier to nearer the roadside and of moving the vehicular gate (and filling in the gate) to the other end so it would not be opposite Crowson Way. It was also proposed, seconded and agreed the broken fence by the Rugby Club field should be repaired as soon as possible.

Cllr Shinkins reported that she and Cllr Dilks had attended the Deepings Assembly and that the next meeting would be held in January. Cllr Dilks expressed concern about a reduction in tourism expenditure.

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142/04 CORRESPONDENCE BEFORE THE COUNCIL

The Council considered its response to the following correspondence, a summary detailing the content having been previously circulated.

Having regard to probity in matters relating to planning Cllr Helyar and Cllr Auger, as members of S.K.D.C., took no part on matters relating to planning and did not register a vote.

143/04 REPORT OF THE PLANNING COMMITTEE MEETING HELD ON 26 AUGUST 2004 PRIOR TO THE FULL COUNCIL MEETING

The recommendations of the meeting were presented by Cllr Blessett. It was proposed, seconded and unanimously agreed the Parish Council would accept the recommendations.

The Committee resolved to make no objections to the following applications under the Committee’s delegated powers:

Ref.	Address	Proposal
S04/1097	44 Thackers Way, Deeping St James	First floor and two storey side extension
S04/1248	100 Swift Close, Deeping St James	Erection of single storey rear extension
S04/1132	5 Foxgloves, Deeping St James	Two storey side extension

The Committee put forward the following recommendations to the Council which were subsequently proposed, seconded and unanimously agreed.

Ref.	Address	Proposal
S04/1200	66 Eastgate, Deeping St James	Demolition of bungalow and erection of two dwellings- Objection due to overcrowding of site
S04/1189	St James Mews, Bridge St, Deeping St James	Change of surface material- No objection
S04/1197	Plot adjacent to 4 Park Road, Deeping St James	Erection of 1 dwelling with integral garage- Objection due to overcrowding
S04/1107	As above	Amended plan-see above

144/04 FINANCIAL MATTERS

1. ACCOUNTS FOR PAYMENT

It was proposed by Cllr Warrick, seconded by Cllr Fisk and unanimously agreed to pay the following accounts:

2. Recommendations for allowances and expenses from SKDC Remuneration Panel

The Clerk reported that the recommendations had not yet been received.

145/04 NOTICE OF RESOLUTION OR RECOMMENDATION

CONSIDERATION OF WATER SUPPLY QUOTATIONS AND OTHER COSTS AND ESTIMATES IN CONNECTION WITH PROPOSED ALLOTMENT GARDENS AT HALL MEADOW ROAD- The Clerk issued a breakdown of the costs incurred so far for the allotment gardens and quotations for the rest of the work to enable to allotment gardens to be opened. Cllr Fisk reported on the problems and expenses encountered with the supply of mains water and the lesser costs initially which would be incurred with the use of two water bowsers at each end of the field. He reported that a local farmer was able to tow and fill the bowsers on behalf of the Parish Council when required from his ‘well’. It was proposed, seconded and unanimously agreed the water supply would initially be supplied with the use of bowers in order to establish the allotments gardens and in order for them to open them this year.

CONSIDERATION OF CHAIRPERSONS HOSPITALITY BUDGET- Cllr Fisk requested that a hospitality budget be set up in order to provide hospitality at certain occasions and public meetings. After a short debate, it was proposed, seconded and unanimously agreed that a general ‘Hospitality Budget’ be established for £200 per year.

CONSIDERATION OF TREE PLANTING SCHEME- Cllr Fisk reported that he had been contacted by Lincolnshire County Council to request that the Parish Council support a tree planting programme throughout the Parish consisting of Lime Trees at Frognall, screening of industrial section at Frognall, Hards Lane and Stowgate Road. It was proposed, seconded and unanimously agreed to support the plan.

CONSIDERATION OF SUMMER PLAYSCHEME- Cllr Shinkins reported on the success of the scheme held this year but suggested it was planned earlier next year as there had been some problems experienced due to possible venues being unavailable. It was proposed, seconded and unanimously agreed the ‘play leader’ should be sent a letter of appreciation from the Parish Council.

CEMETERY MAINTENANCE- Cllr Fisk spoke on behalf of Cllr Auger who was unable to attend the meeting. Concern was expressed over the amount of time the Maintenance Worker was able to spend in the Cemetery whilst still undertaking other duties with the Parish Council and that more working hours may need to be required in the Cemetery in order for a sufficient standard to be maintained; However it was noted that the climatic conditions over the Spring and Summer had resulted in there being substantial more growth than the previous year. Cllr Auger asked that the Parish Council consider whether the new Maintenance Worker should have more hours allocated to working in the Cemetery. It was proposed, seconded and unanimously agreed that this matter be referred to the Finance Committee for further consideration.

146/04 PARISH PUMP

Cllr Shinkins reported that a resident had expressed concern about incidents at 153 Eastgate. She also reported that the Planning Enforcement Officer had been refused entry at 72 Eastgate.

Cllr Warrick reported that he had been requested to allow permission for the Mayor of Market Deeping to wear Chains of Office at an opening of a commercial establishment in Deeping St James. Although permission was granted, Cllr Warrick expressed surprise that the Chairman of the Parish Council in which the establishment is based had not also received an invitation.

Cllr Dilks reported on the recent discussion on the Deeping St James Exchange (website) regarding the excellent service provided by the First Responders which the Parish Council had previously given financial support.

The meeting closed at 10.00 pm.

Signed: ……………………………………… Chairman Date: 30 September 04