DEEPING ST JAMES PARISH COUNCIL


Minutes of the meeting of the Parish Council held at The Institute on Thursday, 24 June 2004 at 7.30pm. Councillor Warrick, Chairman, presided over Councillors Abel, Auger, Blessett, Chambers, Clare, Fisk, Helyar, Redgrave, Shinkins, Thomas and the clerk. Two members of the press were present. There were 3 members of the public present for the open forum.


107/04 MATTERS RAISED IN OPEN FORUM



108/04 CHAIRMAN’S DECLARARATION OF ACCEPTANCE OF OFFICE


Cllr Warrick formally declared his acceptance of office as Chairman for Deeping St James Parish Council.


109/04 APOLOGIES FOR ABSENCE


Apologies for absence were received and the reasons accepted from Cllr Blades for personal reasons and Cllr Stevens due to a work commitment.


110/04 DECLARATIONS OF INTEREST-


Members notified interests in the following items, completed the Register accordingly and in the case of prejudicial interests, left the meeting whilst the item was debated thereby taking no part and having no influence in the outcome:


Cllr Blessett

Prejudicial interest in Minute 113/04

Lives next door to S04/0691


111/04 MINUTES OF THE PREVIOUS MEETING


The minutes of the meeting held on 20 May having previously been circulated, were approved as a true and correct record and signed by the Chairman.


112/04 REPORT OF MATTERS ARISING OUT OF THE MINUTES OF THE PREVIOUS MEETING

None


113/04 CORRESPONDENCE BEFORE THE COUNCIL


The Council considered its response to the following correspondence, a summary detailing the content having been previously circulated.

1.

Lincolnshire County Council

Highlocks footbridge- It was proposed, seconded and unanimously agreed by the Parish Council to agree to the revised drawings and plans, compatible with English Nature.

2.

Lincolnshire County Council

It was proposed by Cllr Fisk, seconded Cllr Thomas and unanimously agreed to participate with the Free Trees for Parishes scheme.

3.

Lincolnshire County Council- Deposit Draft Waste Local Plan

Cllr Thomas to read consider and report back if necessary.

4.

Lincolnshire County Council- School Travel Plans

It was proposed, seconded and unanimously agreed to refer to Transport Committee.

5.

South Kesteven District Council- Parish Council Remuneration

It was proposed by Cllr Shinkins, seconded by Cllr Blessett and unanimously agreed the Parish Council be included for consideration by remuneration panel meeting on July 2 2004 with regard to expenses.

6.

Lincolnshire Road Safety Partnership- Spring 2004 Newsletter

It was proposed, seconded and unanimously agreed to refer to Transport Committee to use information in conjunction with PC Road Safety Campaign.

7.

Market Deeping Town Council-Response to request to resume Liaison Group

It was proposed, seconded and unanimously agreed to hold the next meeting on 21 July at 7.30 at Market Deeping Town Hall.

8.

Deepings Community Partnership- Notes of meeting held on 20 May 2004 and notification of change of name to Deepings Town Centre Management Partnership.

The contents were noted and the Clerk was requested to write thanks for £1000 grant towards Skate Park.

9.

Jimmy D’s – Application to run summer Playscheme

It was proposed by Cllr Shinkins, seconded by Cllr Thomas and unanimously agreed that Jimmy D’s should run Playscheme.

10.

Three letters from residents of Eastgate with regard to planning application S04/

See minute 113/04

11.

Lincolnshire County Council- Update on LCC’s position with regard to maintenance of signs.

It was proposed, seconded and unanimously agreed that Cllr Blessett would look at present sings and report back at a later date.

12.

Resident of Wade Park Ave, Deeping St James – Notification from resident of intention to move their boundary and claim ownership of land in passage at rear.

It was proposed, seconded and unanimously agreed the Clerk should write and request that they extend their deadline whilst the Clerk makes further investigation of ownership.

13.

Other items noted

Lincolnshire County Council- Executive Summary of Draft Community Safety Strategy

Lincolnshire County Council - Highways and Planning-Issue 11 –Directory

Lincolnshire County Council- Public Rights of Way Update

Lincolnshire County Council- Copy of guide ‘Access to the countryside in Lincs and Rutland’

Lincolnshire County Council- Local (Countryside) Access Forums

Lincs Police- Launch of plan regarding future of policing in Lincs

Lincs Police- Dates and venues for Local Police and Community Forums

South Kesteven District Council- Draft Best Value Performance Plan

South Kesteven District Council- Agenda for meeting held on 27 May 2004

Highways Agency- Information regarding public consultation regarding A1 Wittering split level junction.

Lincolnshire Association of Local Councils- County Circular and information regarding courses

Winston Churchill Memorial Trust- Details of Travelling Fellowships

Sport England- Notification Application for Active England Application for Stage 2 of Jubilee Playing Field project was unsuccessful.

Age Concern- Invitation to AGM on 13 July at 7.30 pm at Joan Wake close Hall

Clerks& Councils Direct- Journal- Vol 34 May 2004

County News Monthly

Rural Links

Plus Publishing Services- Promotion of Visitor Guides


Having regard to probity in matters relating to planning Cllr Helyar and Cllr Auger, as members of S.K.D.C., took no part on matters relating to planning and did not register a vote.


114/04 MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 3 June 2004


The minutes of the meeting were presented by Cllr Blessett with the exception of ref S04/0691 where having declared a prejudicial interest he left the room whilst this item was considered. It was proposed, seconded and unanimously agreed in relation to S04/0691 and with one abstention in relation to S04/0774 the Parish Council would accept the recommendations contained therein.


Ref.

Address

Proposal

S04/0691

110A Church St, Deeping St James

Change of use to A3 hot food takeaway- objection due tto traffic congestion and lack of safe parking

S04/0774

Land R/O 27 Eastgate, Deeping St James

Erection of dwelling- objection due to undesirable backland development

115/04 PLANNING APPLICATIONS BEFORE THE COUNCIL AT THIS MEETING

Ref.

Address

Proposal




S04/0795

11 Frognall, Deeping St James

Two storey side extension- No objection

S04/0797

Unit 2 Marville Ct, Deeping St James

Variation of condition (opening hours of tanning salon) No objection

S04/0817

42 Horsegate, Deeping St James

Replacement single storey extension- No objection


116/04 FINANCIAL MATTERS


1. ACCOUNTS FOR PAYMENT

It was proposed by Cllr Chambers, seconded by Cllr Fisk and unanimously agreed to pay the following accounts:


Payee

Service/Item of Expenditure (Relevant power to incur)

Amount

* Salaries and repayment of expenses -Maintenance Worker

Salary w/e 21/05/04 (LGA 1972, s 112)

Mileage @40p-20 miles (LGA 1972, s174)

Petrol for mower/strimmer (LGA 1972, s 174)

£145.03

£11.20

£4.80




* Salaries and repayment of expenses -Maintenance Worker

Salary w/e 28/05/04 (LGA 1972, s 112)

Mileage 37 @ .40p – miles (LGA 1972, s 174)

£143.75

£14.80




* Salaries and repayment of expenses -Maintenance Worker

Salary w/c 14/05/04 (LGA 1972, s 112)

Mileage @ .40p – 53 miles (LGA 1972, s 174)

Petrol for mower/strimmer (LGA 1972, s 174)

136.63

21.20




* Salaries and repayment of expenses -Maintenance Worker

Salary w/e 04/06/04 (LGA 1972, s 112)

Mileage @40p-34 miles (LGA 1972, s174)

Petrol for mower/strimmer (LGA 1972, s 174)

£144.19

£17.82

£9.22




* Salaries and repayment of expenses -Maintenance Worker

Salary w/e 11/06/04 (LGA 1972, s 112)

Mileage 25 @ .40p – miles (LGA 1972, s 174)

£139.97

£10.00




* Salaries and repayment of expenses -Maintenance Worker

Salary w/c 18/06/04 (LGA 1972, s 112)

Mileage @ .40p – 30 miles (LGA 1972, s 174)

Petrol for mower/strimmer (LGA 1972, s 174)

£144.19

£20.75

£8.75




*Salaries- Clerk

Salary - May (LGA 1972, s112) (inc 3 hours overtime April and 5 hrs overtime to May 26)

Postage (LGA.1972, s 111)

Refreshments Annual Meeting (LGA.1972, s 111)

Colour ink cartridge (LGA.1972, s 111)

Petty Cash Tin (LGA.1972, s 111)

Cash Book (LGA.1972, s 111)

Stapler (LGA.1972, s 111)

1015.45







£62.28




*BT

Telephone Bill (LGA.1972, s 111)

£96.70




*Allianz Cornhill

Renewal premium (LGA.1972, s 111)

£1401.20




DSJ United Charities

Room hire– Meeting 10 June 04-Playing Field Ctte (LGA 1972, s133)

£10




Ads only

Meetings advert (subject to 50% reimbursement from M.D.T.C.).

(LGA 1972, s 232)

Printing and delivery of newsletter (LGA 1972, s142(2))

£32.90


£206.80




*Zetnet Services

Internet and email access (LGA.1972, s 111)

£117.50




CWG Countrywide Stores

Maintenance equipment, clothing and products (LGA 1972, s 214)

£210.27




Huddlestone Landscapes

Grass Cutting at Millennium Wood (OSA 1906, s10)

£40.00

* Already paid





Cont.

The Clerk requested and was given approval for the payment of another invoice for CWG Countrywide Stores for £93.12


2. FINANCIAL MANAGEMENT SEMINAR 14 SEPTEMBER 2004- It was proposed seconded and unanimously agreed to the Clerks attendance at this seminar.


  1. PLAYSCHEME FUNDING- It was proposed, seconded and unanimously approved to pay £2177.50 to Jimmy D’s for funding of summer Playscheme.


REPORTS- Cllr Redgrave left the meeting at 9.00pm

117/04 PLAYING FIELD COMMITTEE


The minutes of the meeting held on 10 June 2004 were presented by Cllr Shinkins, Chair of the Committee. She informed members that installation of the equipment would be on 6 & 7of July 2004. It was proposed, seconded and unanimously agreed to approve the minutes and the recommendations contained therein, to appoint Saturday 17 July 2004 at 1.30 pm as the date for the official opening and for the Playing Field Committee to make arrangements for the format of the opening. Cllr Warrick gave apologies for not being present due to a work commitment at that time.


118/04 CEMETERY COMMITTEE


The minutes of the meeting held on 17 June 2004 were presented by Cllr Auger. It was proposed, seconded and unanimously agreed to accept the recommendations contained therein.


119/04 FINANCE COMMITTEE

The minutes of the meeting held on 17 June 2004 were presented by Cllr Chambers. It was proposed, seconded and unanimously agreed to accept the recommendations contained therein.


120/04 ANNUAL RETURN FOR FINANCIAL YEAR ENDING 31 MARCH 2004


It was proposed by Cllr Chambers, seconded by Cllr Shinkins and unanimously agreed to approve the Annual Return, which had been prepared by the Finance Committee, the Clerk & Responsible Financial Officer and the Internal Auditor in accordance with the Accounts & Audit Regulations 2003

121/04 NOTICE OF RESOLUTION OR RECOMMENDATION

1. GRANT AID ASSISTANCE

Cllr Warrick, having given notice of recommendation that the Council considered the next round of applications for grant aid assistance in accordance with the Council’s procedures on grant aid, requested that the following application received by the closure date be debated:

Name

Purpose

Recommendation

Deepings Friendship Club

To offer help and support to local disabled and provide social activities

Proposed by Cllr Warrick, seconded by Cllr Fisk and unanimously agreed to award £250 (LG (MP) A 1972, s 19).


2. Allotment Gardens- Cllr Fisk reported that the quotations for the water supply were much higher than previously thought as the quote from Anglian Water had not included any pipe work within the allotment gardens. It was proposed, seconded and unanimously agreed that the Clerk should bring a full breakdown of costs to the next meeting for further consideration.

3. Deepings Health Centre- Cllr Shinkins expressed concern at the apparent reduction in service to the local community. It was agreed that Cllr Shinkins would draft a letter for consideration at the next meeting.

4. Priory Project- Cllr Blessett reported on the newly proposed Priory Project to improve the facilities at the church hall which is aimed at benefiting the local community in general. He reported that there would be a meeting about the project on 20 July 2004.

122/04 PARISH PUMP

Cllr Fisk

Newsletter

Cllr Fisk commented that it was good to see another newsletter had been produced and of the good quality.


The meeting closed at 09.55 pm.


Signed: ……………………………………… Chairman Date: 29 July 2004


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