DEEPING ST JAMES PARISH COUNCIL

Minutes of the Annual Meeting of the Parish Council held at The Institute on Thursday, 20 May 2004 at 7.30pm. Councillor Anderson, Chairman, presided over Councillors Abel, Blades, Blessett, Chambers, Clare, Fisk, Helyar, Redgrave, Shinkins, Stevens and the clerk. Two members of the press were present. There were no members of the public.

091/04 ELECTION OF CHAIRMAN

The outgoing Chairman, Cllr John Anderson announced his resignation from the Parish Council for personal reasons as he moving out of the area. He then left the meeting having expressed his satisfaction at serving for nearly 25 years and wished the Parish Council all the best for the future.

Cllr Mark Warrick was proposed and seconded to serve as Chairman. There was also one nomination for Cllr Auger. Having given written agreement to the Clerk that he would be willing to serve as Chairman, Cllr Warrick was unanimously elected as chairman.

092/04 ELECTION OF VICE CHAIRMAN

Cllr Kate Shinkins was proposed, seconded and having accepted was unanimously elected to serve as Vice Chairman. Due to the new Chairman’s absence Cllr Shinkins took the Chair.

093/04 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES

It was resolved to make the following appointments unless otherwise indicated:

094/04 REVIEW OF COMMITTEE STRUCTURE & APPOINTMENT OF COMMITTEE MEMBERS

It was unanimously resolved that all Committees should consider terms of reference and delegated powers at their first meeting making recommendations to the Council accordingly. It was unanimously resolved to appoint the following members to the Council’s Committees:

Allotments	Cllrs Blades, Fisk, Helyar & Thomas
Cemetery	Cllrs Abel, Auger, Blessett & Fisk
Finance	Chairman, Vice-Chairman, Cllrs Auger, Blades, Chambers & Stevens
Planning	Cllrs Abel, Blessett, Clare, Shinkins, Stevens & Warrick
Playing Field	Cllrs Clare, Dilks, Helyar & Shinkins
Transport	Cllrs Blessett, Chambers, Helyar & Warrick

The Chairman and Vice-Chairman of the Council are ex-officio members of each committee except for the Finance Committee where they are automatically allocated a seat in accordance with Standing Order 37(d).

095/04 REVIEW OF STANDING ORDERS OF DEEPING ST JAMES PARISH COUNCIL

The Standing Orders were considered but it was resolved that no amendments were necessary at present.

096/04 APOLOGIES FOR ABSENCE

Apologies for absence were received and the reasons accepted from Cllr Auger due to a family holiday and Cllr Warrick (arrived Minute 100/04) due to religious observance.

097/04 DECLARATIONS OF INTEREST-

Members notified interests in the following items, completed the Register accordingly and in the case of prejudicial interests, left the meeting whilst the item was debated thereby taking no part and having no influence in the outcome:

Cllr Dilks	Personal interest in Minute 099/04- 8	Owner of adjoining property which is partly source of residents complaint
Cllr Abel	Personal interest in Minute 101/04.	Lives opposite S04/CA/6195

098/04 MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 29 April having previously been circulated, were approved as a true and correct record and signed by the Vice-Chairman.

099/04 REPORT OF MATTERS ARISING OUT OF THE MINUTES OF THE PREVIOUS MEETING

Summer Playscheme	Cllr Shinkins reported that it was hoped a Playscheme would be provided and that discussions with interested parties were still taking place.

100/04 CORRESPONDENCE BEFORE THE COUNCIL

The Council considered its response to the following correspondence, a summary detailing the content having been previously circulated.

Having regard to probity in matters relating to planning Cllr Helyar, as a member of S.K.D.C., took no part on matters relating to planning and did not register a vote.

101/04 MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 13 MAY 2004

The minutes of the meeting were presented by Cllr Blessett. It was proposed, seconded and unanimously agreed the Parish Council would accept the recommendations contained therein.

102/04 PLANNING APPLICATIONS BEFORE THE COUNCIL AT THIS MEETING

Ref.	Address	Proposal
S04/0593	Adj 155 Eastgate, Deeping St James	Erection of dwelling- It was proposed, seconded and agreed with 3 abstentions to object due to greater intensification.

FINANCIAL MATTERS

1. ACCOUNTS FOR PAYMENT

It was proposed by Cllr Chambers, seconded by Cllr Stevens and unanimously agreed to pay the following accounts:

The Clerk requested and was given approval for the payment of the telephone bill to B.T £96.70 and for the renewal of the insurance premium to Allianz Cornhill for £1401.20.

2. The accounts were presented the Hall Meadow Estate Charity for the financial year ending 31 March 2004. It was proposed, seconded and unanimously agreed to approve the accounts.

3. Members Mileage Expenses- The Clerk reminded members that as from January 2004 payment of expenses to members were not legal as no recommendations had yet been received from SKDC’s independent remuneration panel. The Clerk added that she had made further inquiries and that the panel would not be meeting until July 2004.

It was proposed, seconded and unanimously agreed the Clerk should write to SKDC expressing the Councils disappointment that the panel had not yet met and members should be kept waiting for expenses incurred whilst carrying out voluntary duties for the Parish Council.

REPORTS

103/04 PLAYING FIELD COMMITTEE

The minutes of the meeting held on 13 May 2004 were presented by Cllr Shinkins, Chair of the Committee. It was proposed by Cllr Anderson, seconded by Cllr Stevens and unanimously agreed to approve the minutes and the recommendations contained therein.

104/04 TRANSPORT COMMITTEE

The minutes of the meeting held on 18 May 2004 were presented by Cllr Chambers. It was proposed, seconded and unanimously agreed to accept the recommendations contained therein with the exception of minute number 024. It was proposed, seconded and unanimously agreed that the road safety campaign should be held in the Autumn of 2004, that a public meeting should also be held to establish local residents views and that campaign be promoted in the next newsletter.

105/04 NOTICE OF RESOLUTION OR RECOMMENDATION

Removal of ‘no cycling sign’ through the Cemetery pathway- It was noted that this had been debated at a previous meeting in 2001 and that due to various difficulties and restraints no further action had been taken. It was however, proposed, seconded and unanimously agreed that Cllr Blades could undertake informal investigations.

Annual Footpath Walk- It was proposed, seconded and unanimously agreed that the footpath walks would take place on June 30 at 7.00 pm for footpaths 2,3,4 & 5 meeting at Jubilee Playing Field with refreshments provided afterwards at the Walnut Tree and on July 7 at 7.00 pm for footpaths 9,10,11,12 & 13 meeting at the Rose Inn Frognall with refreshments provided afterwards at the Goat, Frognall.

Facilities for local job seekers- Cllr Stevens expressed concern at the apparent lack of facilities for local job seekers and it was proposed, seconded and unanimously agreed that Cllr Stevens would investigate what is available and report back at a later meeting.

Extension of duration of this meeting

In accordance with Standing Order 22 (r) it was proposed, seconded and unanimously agreed to extend the duration of the meeting to permit completion of business.

Grounds work and water supply quotations for prospective allotment gardens- The Clerk reported there had been 3 estimates received for the grounds work and after considering them, it was proposed, seconded and unanimously agreed to ask Mr H Grooby to undertake the work for £1592. (exclusive of VAT)

Water Supply- The Clerk reported on the difficulties in obtaining quotes from contractors willing and able to work on the highways which would be necessary in order to lay the water supply from Towngate to Hall Meadow Road. It was proposed, seconded and agreed to request Anglian Water to undertake the entire work at the estimated amount of £6500. (exclusive of VAT)

106/04 PARISH PUMP

The meeting closed at 10.15 pm.

Signed: ……………………………………… Chairman

Date: 24 June 2004