DEEPING ST JAMES PARISH COUNCIL

Minutes of the Meeting of the Parish Council held at The Institute on Thursday, 25 March 2004 at 7.30pm. Councillor Anderson, Chairman, presided over Councillors Abel, Blessett, Chambers, Clare, Dilks, Fisk, Helyar, Redgrave, Shinkins, Stevens, Thomas, Warrick and the clerk. Two members of the press were present. There were no members of the public.

056/04 APOLOGIES FOR ABSENCE

Apologies for absence were received and the reasons accepted from Cllr Blades due to a work commitment and Cllr Auger due to illness.

057/04 DECLARATIONS OF INTEREST-

058/04 MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 26 February having previously been circulated, were approved as a true and correct record and signed by the Chairman.

059/04 NEW PARISH COUNCILLOR

Cllr Thomas Clare was welcomed as the newly co opted member of Deeping St James Parish Council

by the Chairman and introduced to the other members.

060/04 REPORT OF MATTERS ARISING OUT OF THE MINUTES OF THE PREVIOUS MEETING

046/04.10.

Lincolnshire Co- operative Development Agency

Cllr Helyar gave a verbal report on the event to raise awareness of Social Enterprise in the county held 11 March 04.

061/04 CORRESPONDENCE BEFORE THE COUNCIL

The Council considered its response to the following correspondence, a summary detailing the content having been previously circulated.

	SKDC- Invitation to participate in Summer Playscheme	It was proposed by Cllr Warrick, seconded by Cllr Chambers and unanimously agreed to participate in the Playscheme, subject to an advertisement being placed and a suitable group or person running it on behalf of the Council.
2.	Lincolnshire County Council- Copy of letter to Government Office East Midlands regarding refusal of design for High Locks Footbridge.	It was proposed by Cllr Anderson, seconded by Cllr Dilks and unanimously agreed to write to East Midlands Office expressing support for County Council design.
3.	LCC- Trees Love Campaign	Noted
4.	LCC-Highways- Notification to install raised kerb in vicinity of office to aid access to low floor buses.	Noted
5.	Office of the Deputy Prime Minister-	The Parish Council noted that there were two copies of consultation papers with proposals to issue regulations and guidance to monitoring officers. Cllrs were invited to inspect and report back if applicable.
		…continued
6.	Lincolnshire Police Authority- notice of Local Police Forums	It was noted that the date of the local meeting was on 29 April 04 which was the next Parish Council meeting and that the Clerk would write with apologies and a request to be advised of the outcome.
7.	Health & Safety Executive- Request for notification of fairground events.	It was noted that no such events were to be held in Deeping St James.
8.	Lincs Energy Efficiency Advice Centre- offer of free presentation to Council	The Clerk was asked to suggest that attendance at an event within the Deepings would be more beneficial to the local community.
9.	Dti, Defra- promotion of partnerships to promote Broadband internet access.	As Broadband is available in Deeping St James, a response was not required.
10.	The Local Channel- invitation to adopt free service for Council website.	The invitation was noted but members were in agreement that present service was sufficient.
11.	Lincolnshire Association of Local Councils- notification of Consultancy Service	Noted
12.	Lincolnshire Association of Local Councils- AQA Training and workshops at a cost of £90 for the Clerk.	It was proposed, seconded and unanimously agreed by the Council for the Clerk to undertake this training course.
13.	Lincolnshire Association of Local Councils- Guidance notes on Councillors working for their Council	It was noted that a copy is available with the Clerk.
14.	ROSPA- Note regarding annual inspections of playgrounds and skate parks	Referred to Playing Field Committee.
15.	The Allotments Regeneration Initiative- application form for grant programme	Referred to Allotments Committee.
16.	Allianz Cornhill- Notification of increase Excess of £200 in respect of claims arising from Malicious Damage, Theft or any attempt thereat	Noted but Clark is to investigate other possibilities.
17.	Deeping St James United Charities	Copy of accounts for Parish Meeting …..continued
18.	Robinson Construction-various	Invoice and notification regarding damage to headstone, cemetery tap, Broadgate Lane Bus Shelter, Crowson Way Bus Stop and Jubilee Playing Field. The Clerk was asked to contact Robinson Construction to contact Cllr Anderson regarding potential hazard in Jubilee Playing Field.
19.	Letter of complaint concerning Rugby Club	Noted
20.	Resident in Welland Way- further letter regarding request for traffic calming.	Referred to Transport Committee
	The following items were noted
	Deepings Youth Council	Agenda for 25/03/04 and minutes for 11/02/04
	Inland Revenue	Employers Bulletin, tax tables and CD Rom
	Royal Mail	Changes to delivery
	Liverpool Chamber of Commerce	Availability of Information Security Management System
	Deepings Raft Race- confirmation race to be held on 7 & 8 August 04
	Local Council Review- journal
	County News Monthly
	Clerks & Councils Direct- March 04 and opportunity for 6 copies for Cllrs at a cost of £7.50 per year.	Noted but extra copies not required.
	Rural Links- Journal

062/04 PLANNING RELATED ISSUES

Having regard to probity in matters relating to planning Cllr Helyar, as a member of S.K.D.C., took no part on matters relating to planning and did not register a vote.

063/04 MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 18 March 2004

The minutes of the meeting were presented by Cllr Warrick. It was proposed by Cllr Anderson, seconded by Cllr Warrick and unanimously agreed to accept the recommendations contained therein:

Ref.	Address	Proposal
SO4/0183	Land adjacent 19 Broadgate Lane, Deeping St James.	Erection of two metre high wooden fence to side- objection- concern about visibility and spoiling appearance of open plan estate.

064/04 PLANNING APPLICATIONS BEFORE THE COUNCIL AT THIS MEETING

065/04 FINANCIAL MATTERS

1. ACCOUNTS FOR PAYMENT

It was proposed by Cllr Chambers, seconded by Cllr Shinkins and unanimously agreed to pay the following accounts:

2. It was proposed, seconded and approved for provide Summer Play Scheme funding

...continued

3. The following changes to the predicted out-turn set at the Precept Meeting were proposed, seconded and approved by the Council

• £180 to be earmarked for the proposed signage at Spalding Road end of the Parish

• The balance of payment for repairs to gravestones due from owners who were untraceable should be written off.

• It was also proposed, seconded and approved that the invoice for Church Walk lighting £3,500 which had been received after the Agenda had been issued should be paid before the end of the financial year.

REPORTS

066/04 FINANCE COMMITTEE

The minutes of the meeting held on 16 March 2004 were presented by Cllr Chambers, Chair of the Committee. It was proposed by Cllr Anderson, seconded by Cllr Stevens and unanimously agreed to accept the recommendations contained therein.

067/04 ALLOTMENTS COMMITTEE

The minutes of the meeting held on 18 March 2004 were presented by Cllr Anderson, Chair of the Committee. It was proposed by Cllr Anderson, seconded by Cllr Stevens and unanimously agreed to approve the minutes.

068/04 MOTION TO EXCLUDE THE PUBLIC AND PRESS

In accordance with Standing Order 63, it was proposed by Cllr Anderson, seconded by Cllr Chambers and unanimously agreed that, in accordance with Section 1(2) of the Public Bodies (Admissions to Meetings Act) 1960 the public and press be excluded from the meeting during the following item of business due to its confidential nature.

069/04 PLAYING FIELD COMMITTEE

The minutes of the meeting held on 16 March 2004 were presented by Cllr Shinkins, Chair of the Committee. It was proposed by Cllr Shinkins, seconded by Cllr Stevens and agreed by 12 votes with 1 abstention to accept the recommendations contained therein.

Cllr Shinkins then reported on the tenders for the proposed Skate Park and after some discussion it was proposed by Cllr Warrick, seconded by Cllr Fisk and agreed by 12 votes with one abstention to award the tender for the construction and supply of equipment to Russell Leisure Ltd.

070/04 TRANSPORT COMMITTEE

The minutes of the meeting held on 18 March 2004 were presented by Cllr Chambers, Chair of the Committee. It was proposed by Cllr Shinkins, seconded by Cllr Stevens and unanimously agreed by the Council to accept the recommendations contained therein. This included a proposal that the Clerk should write to Market Deeping Town Council with a suggestion to re-establish the liaison group between the two councils.

071/04 CLERKS REPORT

The Clerk requested to amend the date of the next Cemetery Committee to 20 April 2004 and confirmed that the date for the next Council meeting was 29 April 2004.

072/04 NOTICE OF RESOLUTION OR RECOMMENDATION

GRANT AID ASSISTANCE

Cllr Anderson, having given notice of recommendation that the Council considered the next round of applications for grant aid assistance in accordance with the Council’s procedures on grant aid, requested that the following applications received by the closure date be debated:

…continued

Parish Plan- It was proposed, seconded and unanimously agreed by the Council this should be postponed for consideration at a later date

Annual Parish Meeting- It was proposed, seconded by and unanimously agreed by the Council that the meeting should be advertised in the Council Newsletter and that tea, coffee and biscuits should be available at the meeting on 13 May 2004.

Litter problems resulting from take away food outlets- It was proposed by, seconded and unanimously agreed by the Council that the Clerk should write to the owners of local ‘take ways’ requesting them to keep areas outside their establishment in a clean and tidy condition.

073/04 PARISH PUMP

The meeting closed at 10.00 pm.

Signed: ……………………………………… Chairman

Date: 29 April 2004