1
DEEPING ST JAMES PARISH COUNCIL

Minutes of the Meeting of the Parish Council held at The Institute on Thursday, 29 January 2004 at 7.30pm. Councillor Anderson, Chairman, presided over Councillors Abel, Auger, Blessett, Chambers, Dilks, Fisk, Helyar, Redgrave, Shinkins, Stevens, Thomas and the clerk. Two members of the public and two members of the press were present.

023/04    MATTERS RAISED IN OPEN FORUM

·    Parking congestion-    A resident reported problems caused by customers visiting commercial premises in Bridge St and asked for the council’s support in improving the situation. The clerk is to contact the Highways Department at LCC to ask if double yellow lines can be placed at the problem area.
·    Unsociable behaviour- A local business man reported unsociable behaviour and underage drinking by young people outside the retail units in Thackers Way. Members expressed both awareness and sympathy with this situation. It was reported that following liaison with local licensees, proposals were underway to introduce ID cards in local licensed premises in an attempt to reduce the problem of underage drinking. Members also spoke of the proposed skate park which would also be aimed at reducing unsociable behaviour. It was reported that more funding was still required and that support from local business would be gratefully appreciated.

024/04        PRESENTATION BY REPRESENTATIVES OF THE COMMUNITY COUNCIL OF LINCOLNSHIRE
    ON PARISH PLANS AND THE PARISH PLAN GRANT SCHEME

    Members welcomed Janet Clark and Mary Walker from the Community Council of Lincolnshire and listened to an informative talk on parish plans and the parish plan grant scheme. It was agreed to consider this in more depth at the next meeting on 26 February 2004.

025/04    APOLOGIES FOR ABSENCE

Apologies for absence were received and the reasons accepted from Cllr Warrick due to a work commitment and Cllr Blades due to family commitments.

026/04        DECLARATIONS OF INTEREST

Members notified interests in the following items, completed the Register accordingly.

Cllr Abel Personal interest in Minute 030/04.1 D.S.J. United Charities Trustee.

Cllr Anderson Personal interest in Minute 030/04.1 D.S.J. United Charities Trustee.

Cllr Auger Personal interest in Minute 030/04.1 D.S.J. United Charities Trustee.

Cllr Thomas Personal interest in Minute 030/04. 12,13&14 Employed by waste recycling company

Cllr Warrick Personal interest in Minute 030/04.1 D.S.J. United Charities Trustee.

Personal interest in Minute 032/04. S04/0020 Applicant’s father is a former colleague of spouse.

027/04        MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 8 January 2004, having previously been circulated, were approved as a true and correct record and signed by the Chairman.

028/04        CO-OPTION FOR VACANCY OF PARISH COUNCILLOR

        The clerk reported that no letters of application had been received. It was proposed, seconded and unanimously agreed to extend the notice of the vacancy to be filled by co-option following advertisement on the Council’s notice boards, website, school notice boards and at the library with letters of application to be received by 12 noon on Wednesday 25 February 2004.

029/04        REPORT OF MATTERS ARISING OUT OF THE MINUTES OF THE PREVIOUS MEETING

.1 Linchfield Road Traffic Problems 018/04 The clerk was asked to write a letter of thanks to the local L.C.C Highways Office thanking them for their speedy response to the request for road markings.

030/04        CORRESPONDENCE BEFORE THE COUNCIL

The Council considered its response to the following correspondence, a summary detailing the content having been previously circulated.



.1 Deeping St James United Charities The revised offer to let the second office at an annual rent of £1,575 to include all furnishings and payment of rent from 1.2.04 to 31.03.04 for the sum of £262.50 was proposed by Cllr Auger, seconded by Cllr Dilks and unanimously agreed.

.2 L.C.C Highways Drawings of the proposed traffic calming scheme for Linchfield Road, Horsegate Lane and Spalding Road approaches to the crossroads near the school. It was proposed by Cllr Auger, seconded by Cllr Thomas and unanimously agreed to earmark £1079.78 to meet the cost.

.3 Peterborough Hospitals- Information on Trust and application form for membership -The clerk was asked to request 15 application forms for members to consider completing.

.4 Deepings Practice- Information about car scheme -The clerk was asked to contact the organiser to obtain permission to give details of the scheme in the Council’s newsletter.

.5 L.C.C Education and Cultural Services Notification of second round for applications (village halls /recreation). There were no suitable schemes eligible.

.6 Stamford Volunteer Bureau Request to include an article in a future edition of the Council’s newsletter. It was agreed that a text of 150 words would be sufficient and the clerk was asked to contact them to arrange.

.7 Resident of Deeping St James- Request for a community Christmas Tree - After some discussion, it was proposed, seconded and agreed by 6 votes for, 5 against and 1 abstention to form a working party to investigate the feasibility.

.8 Lincolnshire Access Forum It was proposed by Cllr Anderson, seconded by Cllr Auger and unanimously agreed to obtain a free video on how to meet requirements under the Disability Discrimination Act 1995 with a postage /package charge of £1.50.

.9 Rural Transport Partnership Notice of availability of funds towards small-scale transport schemes-
Referred to Transport Committee

.10 Resident of Eastgate Request for traffic calming for Eastgate- Referred to Transport Committee.

.11 Resident of Foxgloves Request for screen of shrubs at the rear of the bus shelter- Referred to Transport Committee.

.12 Deepings Recycling Centre Copy of letter sent to L.C.C regarding various highway problems in the vicinity of the centre- Referred to Transport Committee.

.13 Other items noted ·    Deepings Recycling Centre- Letter of acknowledgement for the supply of trees from the 2004 allocation
·    Deepings Recycling Centre- Copy of letter to L.C.C. & S.K.D.C, concern that recyclable goods are being collected and sent to landfill. Request that all such goods are directed to recycling centre.
·    L.C.C Waste Management- Copy of response to above letter.
·    L.C.C. Education and Cultural Services- Copy of Schools Organisation Plan 2003-2008.
·    Deepings Youth Council- Agenda and Minutes.
·    Deepings U3A- Acknowledgement of grant assistance.
·    EMDA Newsletter: Issue 17
·    Local Council Review- Journal: Vol.55 No. 5
·    Clerks and Councils Direct- Journal: Issue 31

031/04        PLANNING RELATED ISSUES

Having regard to probity in matters relating to planning Cllrs Auger and Helyar, as members of S.K.D.C., took no part on matters relating to planning and did not register a vote.

032/04    MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 22JANUARY 2004

The minutes of the meeting were presented by Cllr Blessett. It was proposed by Cllr Anderson, seconded by Cllr Blessett and unanimously agreed to accept the recommendations contained therein:



Minute 004.04 Ref: S03/1675 unanimous


033/04     FINANCIAL MATTERS

            1. ACCOUNTS FOR PAYMENT
It was proposed by Cllr Auger, seconded by Cllr Fisk and unanimously agreed to pay the following accounts:

Payee Service/Item of Expenditure (Relevant power to incur) Amount

Clerk Salary inc. 30 hrs overtime (December) & 26 hrs overtime (January) (LGA 1972, s 112)
1,111.33

L.C.C.
Pension (LG Pension scheme Regs 1997)
279.89

Huddlestone Landscapes
Cemetery maintenance (LGA 1972, s 214)
120.00

Inspection & litter picking Jubilee Playing Field - 3 (OSA 1906, s 10)

15.00

Footpaths Maintenance (H’Ways Act 1980, s 43)

10.00

Millennium Wood Maintenance (OSA 1906, s 10)

40.00

Adcentre
Meetings advert (subject to 50% reimbursement from M.D.T.C.). (LGA 1972, s 232)
32.90

DSJ United Charities
Meeting Room hire: 15.1.04 & 10.2.04 (LGA 1972, s 133)
20.00

XMA Ltd
Office stationery (LGA 1972, s 111)
87.21

M Warrick
Bus shelter timetable case repair & timetables (PCA 1957, s 3)
6.00

S.K.D.C.
Planning fee Allotment gardens access (SM & AA 1908, s 26)
55.00

Planning fee Cemetery extension (LGA 1972, s 214)

110.00

Supply of OS Maps in connection with above

52.20

Sub-total

1,939.53

Salaries paid 25.1.04

Clerk Designate Salary - January (LGA 1972, s 112)
849.88

TOTAL

2,789.41

2.    RENOVATION OF ORNAMENTAL VILLAGE SIGNS- It was proposed by Cllr Stevens, seconded by Cllr Helyar and unanimously agreed to proceed with quotation for repairing the ornamental sign near the police station and to investigate replacement suppliers for the sign near Frognall.

3.    PLANTING OF HEDGING AT PROPOSED ALLOTMENTS- It was proposed by Cllr Fisk, seconded by Cllr Shinkins and unanimously agreed to accept the lowest quotation for the planting for £507.50.

                REPORTS


034/04            PLAYING FIELD COMMITTEE

The minutes of the meeting held on 22 January 2004 were presented by Cllr Shinkins, Chair of the Committee. It was proposed by Cllr Shinkins, seconded by Cllr Dilks and agreed by 12 votes to 0 against with 1 abstention to accept the recommendations contained therein.

035/04            MEETING TO CONSIDER COUNCIL’S RESPONSE TO THE SOUTH KESTEVEN DISRICT COUNCIL PRIOITY REVIEW

            It was proposed, seconded and unanimously agreed to accept the recommendations discussed at the meeting on 15 January 2004.

036/04            MARKET DEEPING HEALTHCHECK

Cllr Blessett gave a verbal report on the meeting held on 15 January 2004.

037/04            LICENSEE’S MEETINGS HELD ON 2 DECEMBER 2003 AND 27 JANUARY 2004

            It was proposed, seconded and unanimously agreed for the Council to support the local licensee’s to introduce an ID card system. The clerk was asked to write to all local licensees informing them of the Council’s support.

NOTICES OF RESOLUTION/RECOMMENDATION

038/04    The Council debated the notices which had been recently displayed on lamp posts in the vicinity of Crowson Way public open space in response to problems in the area on Friday nights. Whilst he sympathised with the problems, Cllr Anderson expressed concern that this could encourage a vigilante’ approach. However other members concluded that the advice given in the anonymous poster was accurate and expressed their wishes that the writer attend a Council meeting to hear the Council’s responses to the anti social behaviour.

039/04    PARISH PUMP

.1 Market Deeping Health Centre Cllr Stevens reported there would be a meeting concerning the Health Centre in March and would try and confirm the date at the next meeting on 26 February 2004.

.2 Vandalism to saplings Cllr Shinkins expressed concern that young people had been accused of the damage and theft without actual proof.

.3 Webb Ellis Rugby Union World Cup Cllr Anderson reported that councillors were invited to see the Webb Ellis Rugby Union World Cup when it visits the Deepings Rugby Club on Thursday 4 March 2004 between 12 noon and 1pm.

.4 Manor Way car park development Cllr Shinkins requested the clerk to speak with the Planning Enforcement Officer regarding the restricted covenant and that fewer parking spaces appear to be developed than granted in the Planning Permission.

.5 Deepings School Cllr Dilks reported on the recent success in the national league tables and of the report in a national newspaper showing the school was No 1 for A level results. The clerk was asked to write a letter of congratulations to the Head teacher, staff and pupils.

The meeting closed at 9.50 pm.

Signed: ……………………………………… Chairman

Date: 26 February 2004

Cllr Abel	Personal interest in Minute 030/04.1	D.S.J. United Charities Trustee.
Cllr Anderson	Personal interest in Minute 030/04.1	D.S.J. United Charities Trustee.
Cllr Auger	Personal interest in Minute 030/04.1	D.S.J. United Charities Trustee.
Cllr Thomas	Personal interest in Minute 030/04. 12,13&14	Employed by waste recycling company
Cllr Warrick	Personal interest in Minute 030/04.1	D.S.J. United Charities Trustee.
	Personal interest in Minute 032/04. S04/0020	Applicant’s father is a former colleague of spouse.

.1	Linchfield Road Traffic Problems 018/04	The clerk was asked to write a letter of thanks to the local L.C.C Highways Office thanking them for their speedy response to the request for road markings.

.1	Deeping St James United Charities	The revised offer to let the second office at an annual rent of £1,575 to include all furnishings and payment of rent from 1.2.04 to 31.03.04 for the sum of £262.50 was proposed by Cllr Auger, seconded by Cllr Dilks and unanimously agreed.

.2	L.C.C Highways	Drawings of the proposed traffic calming scheme for Linchfield Road, Horsegate Lane and Spalding Road approaches to the crossroads near the school. It was proposed by Cllr Auger, seconded by Cllr Thomas and unanimously agreed to earmark £1079.78 to meet the cost.

.3	Peterborough Hospitals-	Information on Trust and application form for membership -The clerk was asked to request 15 application forms for members to consider completing.

.4	Deepings Practice-	Information about car scheme -The clerk was asked to contact the organiser to obtain permission to give details of the scheme in the Council’s newsletter.

.5	L.C.C Education and Cultural Services	Notification of second round for applications (village halls /recreation). There were no suitable schemes eligible.

.6	Stamford Volunteer Bureau	Request to include an article in a future edition of the Council’s newsletter. It was agreed that a text of 150 words would be sufficient and the clerk was asked to contact them to arrange.

.7	Resident of Deeping St James-	Request for a community Christmas Tree - After some discussion, it was proposed, seconded and agreed by 6 votes for, 5 against and 1 abstention to form a working party to investigate the feasibility.

.8	Lincolnshire Access Forum	It was proposed by Cllr Anderson, seconded by Cllr Auger and unanimously agreed to obtain a free video on how to meet requirements under the Disability Discrimination Act 1995 with a postage /package charge of £1.50.

.9	Rural Transport Partnership	Notice of availability of funds towards small-scale transport schemes- Referred to Transport Committee

.10	Resident of Eastgate	Request for traffic calming for Eastgate- Referred to Transport Committee.

.11	Resident of Foxgloves	Request for screen of shrubs at the rear of the bus shelter- Referred to Transport Committee.

.12	Deepings Recycling Centre	Copy of letter sent to L.C.C regarding various highway problems in the vicinity of the centre- Referred to Transport Committee.

.13	Other items noted	· Deepings Recycling Centre- Letter of acknowledgement for the supply of trees from the 2004 allocation · Deepings Recycling Centre- Copy of letter to L.C.C. & S.K.D.C, concern that recyclable goods are being collected and sent to landfill. Request that all such goods are directed to recycling centre. · L.C.C Waste Management- Copy of response to above letter. · L.C.C. Education and Cultural Services- Copy of Schools Organisation Plan 2003-2008. · Deepings Youth Council- Agenda and Minutes. · Deepings U3A- Acknowledgement of grant assistance. · EMDA Newsletter: Issue 17 · Local Council Review- Journal: Vol.55 No. 5 · Clerks and Councils Direct- Journal: Issue 31

Payee	Service/Item of Expenditure (Relevant power to incur)	Amount

Clerk	Salary inc. 30 hrs overtime (December) & 26 hrs overtime (January) (LGA 1972, s 112)	1,111.33

L.C.C.	Pension (LG Pension scheme Regs 1997)	279.89

Huddlestone Landscapes	Cemetery maintenance (LGA 1972, s 214)	120.00
	Inspection & litter picking Jubilee Playing Field - 3 (OSA 1906, s 10)	15.00
	Footpaths Maintenance (H’Ways Act 1980, s 43)	10.00
	Millennium Wood Maintenance (OSA 1906, s 10)	40.00

Adcentre	Meetings advert (subject to 50% reimbursement from M.D.T.C.). (LGA 1972, s 232)	32.90

DSJ United Charities	Meeting Room hire: 15.1.04 & 10.2.04 (LGA 1972, s 133)	20.00

XMA Ltd	Office stationery (LGA 1972, s 111)	87.21

M Warrick	Bus shelter timetable case repair & timetables (PCA 1957, s 3)	6.00

S.K.D.C.	Planning fee Allotment gardens access (SM & AA 1908, s 26)	55.00
	Planning fee Cemetery extension (LGA 1972, s 214)	110.00
	Supply of OS Maps in connection with above	52.20

Sub-total		1,939.53

Salaries paid 25.1.04

Clerk Designate	Salary - January (LGA 1972, s 112)	849.88

TOTAL		2,789.41

.1	Market Deeping Health Centre	Cllr Stevens reported there would be a meeting concerning the Health Centre in March and would try and confirm the date at the next meeting on 26 February 2004.

.2	Vandalism to saplings	Cllr Shinkins expressed concern that young people had been accused of the damage and theft without actual proof.

.3	Webb Ellis Rugby Union World Cup	Cllr Anderson reported that councillors were invited to see the Webb Ellis Rugby Union World Cup when it visits the Deepings Rugby Club on Thursday 4 March 2004 between 12 noon and 1pm.

.4	Manor Way car park development	Cllr Shinkins requested the clerk to speak with the Planning Enforcement Officer regarding the restricted covenant and that fewer parking spaces appear to be developed than granted in the Planning Permission.

.5	Deepings School	Cllr Dilks reported on the recent success in the national league tables and of the report in a national newspaper showing the school was No 1 for A level results. The clerk was asked to write a letter of congratulations to the Head teacher, staff and pupils.