24
DEEPING ST JAMES PARISH COUNCIL

Minutes of the Meeting of the Parish Council held at The Institute on Thursday, 25 September 2003.

Councillor Anderson, Chairman, presided over Councillors Abel, Auger (who arrived at minute 083/03.1), Blessett, Chambers (who arrived at minute 083/03.5), Dilks, Fisk, Helyar, Griffiths, Shinkins, Stevens, Thomas, Warrick and the clerk. Three members of the press were present.

079/03        APOLOGIES FOR ABSENCE

Apologies for absence were received and the reason accepted from Cllr Blades due to final examination commitments and Cllr Redgrave due to family illness. Cllrs Auger and Chambers had previously notified that they would be arriving late due to District Council and School Governor commitments respectively.

080/03        DECLARATIONS OF INTEREST

Members notified interests in the following items, completed the Register accordingly and in the case of prejudicial interests, left the meeting whilst the item was debated thereby taking no part and having no influence in the outcome:

Cllr S W Fisk Prejudicial interest in minute 085/03 - Application S03/1141 Adjoining property owner.

Cllr K P Shinkins Personal interest in minute 085/03 - Application S03/1185 Employee of adjacent school.

Prejudicial interest in minute 094/03 Playscheme report Playscheme leader.

Cllr J D Stevens Prejudicial interest in minute 085/03 - Application S03/1141 Owner of property opposite the proposed site.

Cllr M Warrick Personal interest in minute 083/03.1 Tourism sign Vicar of Deeping St James.

081/03        MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 28 August 2003, having previously been circulated, were approved as a true and correct record and signed by the Chairman.

082/03        REPORT OF MATTERS ARISING OUT OF THESE MINUTES

There was nothing to report.
083/03        CORRESPONDENCE BEFORE THE COUNCIL

The Council considered its response to the following correspondence, a summary detailing content and recommendations for required action, where necessary, having been previously circulated.

.1 Tourism sign L.C.C. provided details of the design for the proposed directional sign to the heritage area of the village to be erected at the Parish Council’s request on the B1525 opposite the Broadgate Lane junction, together with details of the changes to be made to the main directional sign to correct the impression that Deeping St James is to be found by turning into Broadgate Lane. Members were broadly pleased with the proposals but were concerned that the layout suggested that the heritage features would be found in Deeping Gate. The clerk was asked to liaise with L.C.C. to see whether wording such as historic Deeping St James’ or historic village centre’ could be added to the symbols and placed above the legend Deeping Gate’ instead of below.

.2 Bus shelters/
Stops Licence S.K.D.C. confirmed that the former landowners have agreed to the granting of a licence to the Parish Council to erect bus shelters and bus stops on public open space maintained by S.K.D.C. in the Burchnall Close/Crowson Way areas. It was proposed by Cllr Warrick, seconded by Cllr Shinkins and unanimously agreed that the Chairman be authorised to sign the licence on the Council’s behalf.

.3 River bank footpath The resident who requested that the Council lobby for the extension of the riverbank path as far as Crowland reported that he had been unable to secure witness statements from walkers. Members were disappointed to hear this. It was proposed by Cllr Fisk, seconded by Cllr Anderson and unanimously agreed to place an article on this in the next edition of the newsletter and to also approach the local Ramblers Association.

.4 CROW Act 2000 Mapping The draft Map for the eastern region has been produced for consultation and response by 2 December 2003. It was proposed by Cllr Anderson, seconded by Cllr Stevens and unanimously agreed to delegate to Cllr Fisk and the clerk the assessment of the accuracy of the proposals for Deeping St James and response on the Council’s behalf.

.5 Deepings Online Members noted that the facility for parish council web pages on Deepings Online would be introduced shortly but felt that this facility would not improve upon the Council’s current provision, which had been developed over a period of four years. It was proposed by Cllr Warrick, seconded by Cllr Anderson and unanimously agreed to request that the Parish Council be provided with a front page which contained a link directly to www.dsjpc.org.uk.

.6 Appointments Cllr Blades tendered her resignation from all committee and external appointments with the exception of the Cemetery Committee due to increased work commitments. These resignations were accepted. It was proposed by Cllr Shinkins, seconded by Cllr Helyar and unanimously agreed that Cllr Stevens would be the replacement Deepings Youth Centre Management Committee representative and Cllr Anderson the nomination to serve as parish representative on South Kesteven District Council’s Standards Committee.

.7 Licensees’ meeting Market Deeping Town Council agreed to the proposal to hold a joint meeting with licensees and the police to discuss concerns raised at the recent Police Forum. It was agreed to invite holders of all types of alcohol licences in the Deepings to the meeting, which will be arranged for early November. The date will be advised in due course.

.8 BMX Track Market Deeping Town Council issued an invitation to the official Opening Ceremony of the new BMX track on Glebe Park, Godsey Lane on Saturday, 11 October 2003. A number of members indicated their intention to attend. Cllr Warrick, seconded by Cllr Stevens, proposed that a letter of congratulation on the success of the project be sent to Market Deeping Town Council. This was agreed unanimously.

.9 Vital Villages Grant It was noted with much disappointment that following the lifting of the embargo on these grants, applications for recreational projects such as skate parks were no longer being accepted under the Community Services Grant. It was further noted that there are restrictions on the Parish Plan Grant. It was proposed by Cllr Dilks, seconded by Cllr Thomas and agreed unanimously to invite a representative of the Community Council of Lincolnshire to meet with the Council to discuss the scheme further before making a decision on whether to submit an application.

.10 Carnival Committee It was proposed by Cllr Auger, seconded by Cllr Shinkins and unanimously agreed that Cllr Helyar should represent the Council at the Carnival Committee’s A.G.M. on Friday, 3 October 2003.

.11 Other items noted ·    S.K.D.C. Leisure & Cultural Services: Support for a directional sign to the Leisure Centre car park.
·    S.K.D.C. Administrative Services: Confirmation of Tree Preservation Order for poplar trees at 117 Spalding Road.
·    Lincolnshire Police: Next Policing Forum to be held at Barrowby - 8 October 2003.
·    D.E.F.R.A.: Information regarding the Entry Level Agri-Environment pilot scheme.
·    D.E.F.R.A.: Rural Services Standard 2003 summary document.
·    Community Council of Lincolnshire: New Parish Council insurance scheme * to be held on file until current Long Term Agreement expires.
·    Rural Links: Newsletter autumn 2003.
·    Community Council of Lincolnshire: Annual Review 2002/03.
·    The Local Channel: Advertisement regarding availability of free web pages.
·    Local Council Review: Journal Vol. 55 No.3.
·    Clerks & Councils Direct: Journal 29.
·    The Clerk: Journal Vol.33 No.3.
·    S.K.D.C.: Agenda/meeting papers for Council meeting on 25 September 2003 including the Welland Homelessness Strategy document.

084/03        PLANNING RELATED ISSUES

Having regard to probity in matters relating to planning Cllrs Auger and Helyar, as members of S.K.D.C., took no part on matters relating to planning and did not register a vote.

085/03    MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 18 SEPTEMBER 2003

The minutes of the meeting were presented by Cllr Warrick, Chairman of the Committee. It was proposed by Cllr Warrick, seconded by Cllr Dilks and unanimously agreed to accept the recommendations contained therein.

086/03    PLANNING APPLICATIONS BEFORE THE COUNCIL AT THIS MEETING

It was proposed by Cllr Warrick, seconded by Cllr Dilks and agreed unanimously to offer the following observation to the planning application received since the last Planning Committee meeting:

S03/CA/6091 L.C.C. Highways
Application to remove the existing bridge at High Locks and replace with a new structure with associated access and safety improvements Conservation area consent. No objection. The Council seeks protection for the barge mooring stone adjacent to the bridge in view of its heritage value and also supports the relocation of the adjacent sewer pipe under the new structure in the interests of the high value visual amenity of the area. The Council would like to see an information board detailing the heritage and history of the lock and surrounding area and requests that consideration for the siting of such a board is given when determining this application.

Cllr Abel requested that the provision of an information board be an agenda item for the next meeting.

087/03        ACCOUNTS FOR PAYMENT

It was proposed by Cllr Chambers, seconded by Cllr Blessett and unanimously agreed to pay the following accounts:



Payee Service/Item of Expenditure (Relevant power to incur)
Amount

Clerk
Salary (LGA 1972, s 112)
715.53

Postage (LGA 1972, s 111)

52.80

L.C.C.
Pension (LG Pension scheme Regs 1997)
279.89

Inland Revenue
Quarter NIC/PAYE (LGA 1972, s 112)
780.81

Huddlestone Landscapes
Cemetery maintenance (LGA 1972, s 214)
240.00

Inspection/ litter picking Jubilee Playing Field (OSA 1906, s 10)

10.00

Adcentre
Deepings Youth Forum advert (subject to 50% reimbursement from M.D.T.C.). (LGA 1972, s 111)
32.90

DSJ United Charities
Office hire:1.10.03 31.3.04 (LGA 1972, s 133)
500.00

Meeting Room hire: 1.10.03 31.3.04 (15) (LGA 1972, s 133)

150.00

L.A.L.C.
Good Councillors Guides (LGA 1972, s 111)
10.40

Moore Stephens
Audit fee 2002/03 (ACA 1998, s 3)
411.25

Powergen Plc
Power Supply The Cross Lights (PCA 1957, s 3)
5.43

ABB Ltd
Lights Maintenance Contract The Cross (PCA 1957, s 3)
10.68

Baytree Nurseries
Daffodil bulbs (H’ A 1980, s 96) *Account settled on purchase 17.9.03
96.00

B L Helyar
Mileage expenses: CCLincs AGM 19.9.03 Great Hale Village Hall 70 miles @49.4ppm (LGA 1972, s 175)
34.58

TOTAL

3330.27

REPORTS

088/03            FINANCE COMMITTEE

The minutes of the meeting held on 11 September 2003 were presented by Cllr Chambers, Chairman of the Committee. It was proposed by Cllr Chambers, seconded by Cllr Anderson and unanimously agreed to accept all the recommendations contained therein. It was further proposed by Cllr Chambers, seconded by Councillor Anderson and unanimously agreed to move the date of the Annual Parish Meeting to Thursday, 13 May 2003 (minute 018).

089/03            CEMETERY COMMITTEE

The minutes of the meeting held on 20 September 2003 were presented by Cllr Fisk, Chairman of the Committee. It was proposed by Cllr Fisk, seconded by Cllr Auger and unanimously agreed to accept the recommendations contained in minutes 016, 017, 018, 019, 021 and 025. With regard to minute 020 Iron Railings there was a lengthy debate about the necessity and impact of undertaking the works before the proposal was put by Cllr Fisk and seconded by Cllr Auger. An amendment was proposed by Cllr Chambers and seconded by Cllr Warrick that further investigation be undertaken by Cllrs Helyar, Auger and Abel as to the appearance of the railings if 1cm of spike or the entire spike is removed before the clerk obtains quotes for further consideration. This was unanimously agreed. The amendment therefore succeeded, became the substantive motion and was carried unanimously.

090/03            EXTERNAL BODIES DEEPINGS YOUTH LIAISON GROUP

The report of the meeting held on 3 September 2003 was received and noted.
091/03            EXTERNAL BODIES DEEPINGS MANAGEMENT PARTNERSHIP

Cllr Shinkins gave a verbal report of the meeting held on 4 September 2003 and it was noted that the Minutes were to be issued directly to the Council in due course. It was reported that the Deepings Youth Council had secured funding from the Partnership and that the main topic for debate had centred on whether to fund a feasibility study into a theatre/workshop facility for the Deepings.

092/03            A.G.M. COMMUNITY COUNCIL OF LINCOLNSHIRE

Cllr Helyar gave a verbal report on the meeting and provided members with current literature available from the Community Council. Cllr Helyar was thanked for representing the Council at this meeting.

093/03            RECYCLING CENTRE VISIT

Cllr Thomas reported that a party of seven had joined her at the Recycling Centre in Fengate, Peterborough and enjoyed a tour and presentation on how recycling works. A written report will be copied and circulated to all members after the meeting and a transcript of the presentation is available to anyone unable to attend. Cllr Thomas extended an invitation to any local community group who wished to visit the Centre and was thanked for arranging this interesting event.

094/03            PLAYSCHEME 2003

The report of this summer’s scheme by the organisers, Jimmy D’s, was received. It was noted that this had been an extremely successful event which had been well-attended and the clerk reported that the budget had been under spent, resulting in a reimbursement of £237.52 being due when the accounts were formalised. It was proposed by Cllr Dilks, seconded by Cllr Chambers, and unanimously agreed that a letter of thanks be sent to the organisers.

095/03            S.K.D.C. COMMUNITY STRATEGY PLAN

Cllr Shinkins provided a summary report of the main features of the Strategy Plan, highlighting that The Deepings has the third biggest population base in the district. Cllr Shinkins was thanked for providing this useful summary.

            NOTICES OF RESOLUTION/RECOMMENDATION

096/03            POLICE COMMUNITY SUPPORT OFFICERS

Cllr Anderson, having given notice of recommendation that the Council agreed the date of the rearranged meeting proposed that the Police and Police Authority representatives be asked to select from a series of dates in November which were agreed as being convenient for the Council. This was seconded by Cllr Dilks and unanimously carried. The clerk will advise members of the chosen date in due course.

097/03            APPLICATIONS FOR GRANT AID

Cllr Anderson, having given notice of recommendation that the Council considered the next round of applications for grant aid assistance in accordance with the Council’s procedures on grant aid, requested that the five properly completed applications received by the closure date were debated.

§    Deeping St James Over 60’s Club Contribution requested towards the cost of social activities and trips. Proposed by Cllr Warrick, seconded by Cllr Dilks and unanimously agreed to award £250 (LG (MP) A 1976, s 19).
§    Langtoft Utd Football Club Contribution requested towards the cost of fees and pitch hire to enable local youths to play competitive football. Proposed by Cllr Auger, seconded by Cllr Warrick and unanimously agreed to award £200 (LG (MP) A 1976, s 19).
§    Deeping Lights Committee Contribution towards maintenance and enhancement of Market Deeping town centre lighting display. Proposed by Cllr Auger, seconded by Cllr Warrick - £150. Amendment proposed by Cllr Shinkins, seconded by Cllr Dilks - £100. Amendment received 5 votes to 6 against and therefore failed. Original motion received 4 votes to 5 against and therefore failed. No award made.
§    Deepings Youth Liaison Group on behalf of the Deepings Youth Council Contribution towards supporting the costs of the Youth Council and help it move forward with a chosen project. Proposed by Cllr Fisk, seconded by Cllr Dilks and carried by majority vote to award £200 to be held on account for release on production of invoices/receipts (LGA 1972, s 111).
§    Deepings Practice Health Visitors Contribution towards the cost of promoting a Healthy Living Event on 18 October 2003. Proposed by Cllr Stevens, seconded by Cllr Warrick and unanimously resolved that, in pursuance of the power conferred by section 137 of the Local Government Act 1972 (as amended) and being of the opinion that the expenditure satisfies the requirements of that section, the Council approves the payment of the sum of £150 to The Deepings Practice Health Visitors in respect of the Healthy Living Event..

098/03            DAFFODIL BULB PLANTING

Cllr Fisk, having given notice of recommendation that the Council considered bulb planting locations requested that the Council considered further enhancing those areas selected last year and also added the two primary schools and the section of public open space on Thackers Way/Crowson Way which already had permission for tree and bulb planting. It was proposed by Cllr Anderson, seconded by Cllr Dilks and unanimously agreed that Councillors would plant the 200kg of daffodil bulbs purchased at the aforementioned locations during October/November.

099/03            PARISH PUMP


.1 Access to Health Centre Cllr Abel requested that this be an agenda item for the next meeting.

.2 L.A.L.C. Seminar Members were given advance notice of a seminar at Billinghay on Tuesday, 11 November 2003 commencing at 7.30pm.

.3 Peterborough Hospitals Trusts Documents relating to the Trust’s documents for application for NHS Foundation Trust status were distributed among members to enable discussion at the next meeting.

The meeting closed at 10.01pm.

Signed ………………………..
Chairman

Date: 30 October 2003

Cllr S W Fisk	Prejudicial interest in minute 085/03 - Application S03/1141	Adjoining property owner.
Cllr K P Shinkins	Personal interest in minute 085/03 - Application S03/1185	Employee of adjacent school.
	Prejudicial interest in minute 094/03 Playscheme report	Playscheme leader.
Cllr J D Stevens	Prejudicial interest in minute 085/03 - Application S03/1141	Owner of property opposite the proposed site.
Cllr M Warrick	Personal interest in minute 083/03.1 Tourism sign	Vicar of Deeping St James.


.1	Tourism sign	L.C.C. provided details of the design for the proposed directional sign to the heritage area of the village to be erected at the Parish Council’s request on the B1525 opposite the Broadgate Lane junction, together with details of the changes to be made to the main directional sign to correct the impression that Deeping St James is to be found by turning into Broadgate Lane. Members were broadly pleased with the proposals but were concerned that the layout suggested that the heritage features would be found in Deeping Gate. The clerk was asked to liaise with L.C.C. to see whether wording such as historic Deeping St James’ or historic village centre’ could be added to the symbols and placed above the legend Deeping Gate’ instead of below.

.2	Bus shelters/ Stops Licence	S.K.D.C. confirmed that the former landowners have agreed to the granting of a licence to the Parish Council to erect bus shelters and bus stops on public open space maintained by S.K.D.C. in the Burchnall Close/Crowson Way areas. It was proposed by Cllr Warrick, seconded by Cllr Shinkins and unanimously agreed that the Chairman be authorised to sign the licence on the Council’s behalf.

.3	River bank footpath	The resident who requested that the Council lobby for the extension of the riverbank path as far as Crowland reported that he had been unable to secure witness statements from walkers. Members were disappointed to hear this. It was proposed by Cllr Fisk, seconded by Cllr Anderson and unanimously agreed to place an article on this in the next edition of the newsletter and to also approach the local Ramblers Association.

.4	CROW Act 2000 Mapping	The draft Map for the eastern region has been produced for consultation and response by 2 December 2003. It was proposed by Cllr Anderson, seconded by Cllr Stevens and unanimously agreed to delegate to Cllr Fisk and the clerk the assessment of the accuracy of the proposals for Deeping St James and response on the Council’s behalf.

.5	Deepings Online	Members noted that the facility for parish council web pages on Deepings Online would be introduced shortly but felt that this facility would not improve upon the Council’s current provision, which had been developed over a period of four years. It was proposed by Cllr Warrick, seconded by Cllr Anderson and unanimously agreed to request that the Parish Council be provided with a front page which contained a link directly to www.dsjpc.org.uk.

.6	Appointments	Cllr Blades tendered her resignation from all committee and external appointments with the exception of the Cemetery Committee due to increased work commitments. These resignations were accepted. It was proposed by Cllr Shinkins, seconded by Cllr Helyar and unanimously agreed that Cllr Stevens would be the replacement Deepings Youth Centre Management Committee representative and Cllr Anderson the nomination to serve as parish representative on South Kesteven District Council’s Standards Committee.

.7	Licensees’ meeting	Market Deeping Town Council agreed to the proposal to hold a joint meeting with licensees and the police to discuss concerns raised at the recent Police Forum. It was agreed to invite holders of all types of alcohol licences in the Deepings to the meeting, which will be arranged for early November. The date will be advised in due course.

.8	BMX Track	Market Deeping Town Council issued an invitation to the official Opening Ceremony of the new BMX track on Glebe Park, Godsey Lane on Saturday, 11 October 2003. A number of members indicated their intention to attend. Cllr Warrick, seconded by Cllr Stevens, proposed that a letter of congratulation on the success of the project be sent to Market Deeping Town Council. This was agreed unanimously.

.9	Vital Villages Grant	It was noted with much disappointment that following the lifting of the embargo on these grants, applications for recreational projects such as skate parks were no longer being accepted under the Community Services Grant. It was further noted that there are restrictions on the Parish Plan Grant. It was proposed by Cllr Dilks, seconded by Cllr Thomas and agreed unanimously to invite a representative of the Community Council of Lincolnshire to meet with the Council to discuss the scheme further before making a decision on whether to submit an application.

.10	Carnival Committee	It was proposed by Cllr Auger, seconded by Cllr Shinkins and unanimously agreed that Cllr Helyar should represent the Council at the Carnival Committee’s A.G.M. on Friday, 3 October 2003.

.11	Other items noted	· S.K.D.C. Leisure & Cultural Services: Support for a directional sign to the Leisure Centre car park. · S.K.D.C. Administrative Services: Confirmation of Tree Preservation Order for poplar trees at 117 Spalding Road. · Lincolnshire Police: Next Policing Forum to be held at Barrowby - 8 October 2003. · D.E.F.R.A.: Information regarding the Entry Level Agri-Environment pilot scheme. · D.E.F.R.A.: Rural Services Standard 2003 summary document. · Community Council of Lincolnshire: New Parish Council insurance scheme * to be held on file until current Long Term Agreement expires. · Rural Links: Newsletter autumn 2003. · Community Council of Lincolnshire: Annual Review 2002/03. · The Local Channel: Advertisement regarding availability of free web pages. · Local Council Review: Journal Vol. 55 No.3. · Clerks & Councils Direct: Journal 29. · The Clerk: Journal Vol.33 No.3. · S.K.D.C.: Agenda/meeting papers for Council meeting on 25 September 2003 including the Welland Homelessness Strategy document.

Payee	Service/Item of Expenditure (Relevant power to incur)	Amount

Clerk	Salary (LGA 1972, s 112)	715.53
	Postage (LGA 1972, s 111)	52.80
L.C.C.	Pension (LG Pension scheme Regs 1997)	279.89
Inland Revenue	Quarter NIC/PAYE (LGA 1972, s 112)	780.81
Huddlestone Landscapes	Cemetery maintenance (LGA 1972, s 214)	240.00
	Inspection/ litter picking Jubilee Playing Field (OSA 1906, s 10)	10.00
Adcentre	Deepings Youth Forum advert (subject to 50% reimbursement from M.D.T.C.). (LGA 1972, s 111)	32.90
DSJ United Charities	Office hire:1.10.03 31.3.04 (LGA 1972, s 133)	500.00
	Meeting Room hire: 1.10.03 31.3.04 (15) (LGA 1972, s 133)	150.00
L.A.L.C.	Good Councillors Guides (LGA 1972, s 111)	10.40
Moore Stephens	Audit fee 2002/03 (ACA 1998, s 3)	411.25
Powergen Plc	Power Supply The Cross Lights (PCA 1957, s 3)	5.43
ABB Ltd	Lights Maintenance Contract The Cross (PCA 1957, s 3)	10.68
Baytree Nurseries	Daffodil bulbs (H’ A 1980, s 96) *Account settled on purchase 17.9.03	96.00
B L Helyar	Mileage expenses: CCLincs AGM 19.9.03 Great Hale Village Hall 70 miles @49.4ppm (LGA 1972, s 175)	34.58
TOTAL		3330.27

.1	Access to Health Centre	Cllr Abel requested that this be an agenda item for the next meeting.

.2	L.A.L.C. Seminar	Members were given advance notice of a seminar at Billinghay on Tuesday, 11 November 2003 commencing at 7.30pm.

.3	Peterborough Hospitals Trusts	Documents relating to the Trust’s documents for application for NHS Foundation Trust status were distributed among members to enable discussion at the next meeting.