PLAYING FIELD COMMITTEE

Minutes of the meeting of the Playing Field Committee held at 7.30pm on Tuesday, *17 February 2004 at The Institute. Councillor Shinkins, Chair, presided over Councillors Helyar and Dilks, and the clerk.

*The meeting due to be held on 10 February was postponed to 17 February.

006    APOLOGIES FOR ABSENCE None.

007    DECLARATIONS OF INTEREST None.

008    MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 22 January 2004, having previously been circulated, were approved as a true and correct record and signed by the Chair.

009    REVIEW OF COST, FINANCING, EQUIPMENT PROPOSALS AND FUTURE MANAGEMENT OF THE REFURBISHMENT PROJECT
    
    The Clerk reported that following the last meeting, she had spoken to the various funding bodies regarding the progress of the scheme and several had expressed expectation of further progress before the end of this financial year. It was reported that there could be some risk to the available funding if the Council does not show intention and ability to move ahead with the scheme.
    
    Councillor Shinkins suggested writing to all councillors informing them of this situation and requesting permission for the Playing Field Committee to have authority to commence and process the tenders in order to avoid delays. The Clerk suggested she obtain advice from the Lincolnshire Association of Local Councils to establish if this action would be appropriate. It was agreed that if L.A.L.C advised against, then the Committee would formally request delegated powers at the next full meeting of the Council on 26 February 2004.
    
    Councillor Shinkins reported that funding for the proposed skate park was now at a sufficient level, based on the quotations received at the end of last year but exact figures could not be known without commencing the tender process. Further funds would be required for the purchase and setting up of CCTV.
    
010    CONSIDERATION OF TENDER PROCESS

Councillor Shinkins reported that having sought advice from SKDC, she had prepared a tender document for the proposed skate park equipment and grounds work. It was agreed that the document would be available at the next meeting of the council on 26 February 2004.     


011    DATE OF NEXT MEETING Tuesday, 16 March 2004 at 7.30pm.

There being no further business, the meeting was closed at 8.15 pm.